In this section, we will look at how you can integrate Calendly with Google Calendar – following this, your Calendly account will be synced with Google Calendar, and each new event added to your Calendly account will automatically be added to your Google Calendar as well.
This automation requires a one-time setup, for which we will use Pabbly Connect.
We will first link Calendly with Pabbly Connect to capture the newly added event details, then link Pabbly Connect with Google Calendar and create events in Google Calendar using the captured details.
Steps to Automatically Sync Calendly with Google Calendar
1. Sign In / Sign Up to Pabbly Connect and Create a Workflow
2. Setup Calendly as the Trigger App to Capture New Events
3. Setup Google Calendar as the Action App to Create Events
Step 1:- Sign In / Sign Up to Pabbly Connect and Create a Workflow
A. Sign In / Sign Up
To begin this process, visit Pabbly Connect and create your account by clicking on the ‘Sign Up Free’ button. You can also click on Sign In if you already have an account.
Click on the Pabbly Connect ‘Access Now’ button
B. Create Workflow
To create a new workflow, click the ‘Create Workflow’ button.
Name your workflow, and click on ‘Create’.
Step 2:- Setup Calendly as the Trigger App to Capture New Events
We will now look at the steps through which we will establish a link between Calendly and Pabbly Connect – This will help us to fetch the newly added events from Calendly.
A. Trigger App
Trigger allows us to choose the application that will receive the data for Pabbly Connect. In our case, it would be Calendly.
Choose ‘Calendly’ as your Trigger App, select ‘Invitee Created’ as the Trigger Event, and click on ‘Connect’.
B. Connect Calendly Account
To connect with your Calendly account, select ‘Add New Connection’, and click on ‘Connect With Calendly’. Also, grant the authorization.
Select the Organisation and User whose events you want to capture, and click on ‘Save & Send Test Request’.
When you click on Save & Send Test Request, Pabbly Connect will start looking to capture the event details indicated by the rotating Waiting for Response button.
C. Test Connection
To test the established connection, we will schedule a new event in Calendly.
Expand Response Received, under which the details of the scheduled event must be visible – thus, confirming the established connection.
Step 3:- Setup Google Calendar as the Action App to Create Events
Action allows us to choose the application that will get executed by the workflow trigger.
We essentially want to use the captured Calendly events to create new events in Google Calendar. Therefore, Google Calendar will be our Action App.
A. Action App
Choose ‘Google Calendar’ as the Action App, select ‘Create an Event’ as an Action Event, and click on ‘Connect’.
B. Connect Google Calendar Account
To connect with your Google Calendar account, select ‘Add New Connection’, and click on ‘Connect With Google Calendar’. Also, grant the authorization.
Select the Calendar where you want to add the event.
C. Map Necessary Fields
Now that you have connected your Google Calendar account, all you need is to map the necessary details from the steps above. Mapping ensures our data remains dynamic and changes as per the received responses.
Map the Title of your event from the step above.
Similarly map the other fields, leaving the unnecessary ones empty, and click on ‘Save & Send Test Request’.
The moment you click on Save & Send Test Request, an event will be created in your Google Calendar.
Our automation is complete. We have successfully integrated Calendly with Google Calendar. Each time you create a new event in Calendly, it will automatically be added to your Google Calendar events.
You can copy this entire workflow by clicking this link.
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