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How to Automatically Share MS Excel Data via Google Chat

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Let us look at how you can integrate MS Excel with Google Chat and automatically share Excel sheet data with your team members on Google Chat.
This automation requires a one-time setup, for which we will use Pabbly Connect.
We will first link MS Excel with Pabbly Connect to capture the data, then link Pabbly Connect with Google Chat and share the data with team members on Google Chat.

Steps to Automatically Share MS Excel Data via Google Chat

1. Sign In / Sign Up to Pabbly Connect and Create a Workflow
2. Establish a Connection between Microsoft Excel and Pabbly Connect
3. Setup Google Hangouts Chat as the Action App to Send Messages

Step 1:- Sign In / Sign Up to Pabbly Connect and Create a Workflow

A. Sign In / Sign Up

To begin this process, visit Pabbly Connect and create your account by clicking on the ‘Sign Up Free’ button. You can also click on Sign In if you already have an account.

Click on the Pabbly Connect ‘Access Now’ button

B. Create Workflow

To create a new workflow, click the ‘Create Workflow’ button.

Name your workflow, and click on ‘Create’.

Step 2:- Establish a Connection between Microsoft Excel and Pabbly Connect

We will now look at the steps to establish a link between Microsoft Excel and Pabbly Connect. This will help us to fetch the data from MS Excel.

A. Trigger App

Trigger allows us to choose the application that will receive the data for Pabbly Connect. In our case, it would be Microsoft Excel.

Choose ‘Microsoft Excel’ as the Trigger App, select ‘New Row in Worksheet’ as an Action Event, and click on ‘Connect’.

B. Connect MS Excel Account

To connect with your MS Excel account, select ‘Add New Connection’ and click on connect with ‘Microsoft Excel’. Also, grant the authorization.

Select the Workbook and Worksheet, in which you enter the data, and click on ‘Save & Send Test Request’.

Switch back to Pabbly Connect, expand Response Received, and the data you entered must be visible, thus confirming our established connection.

We have established a link between Microsoft Excel and Pabbly Connect. Pabbly Connect will now automatically capture the data entered in Excel.

Step 3:- Setup Google Hangouts Chat as the Action App to Send Messages

Action allows us to choose the application that will get executed by the workflow trigger.
Since we want to share Excel sheet data with team members on Google Chats, it will be our Action App.

A. Action App

Choose ‘Google Hangouts Chat’ as the Action App, select ‘Create Message’ as an Action Event, and click on ‘Connect’.

B. Chat Webhook URL

To find your Chat Webhook URL, go to your Google Hangouts account, select the Group where you want to send the message, and click on ‘Manage Webhooks’.

You will be prompted to name your Webhook, give a Name to your Webhook, and click on ‘Save’.

Copy the Webhook URL and paste it into its given field.

C. Compose a Message

You can write a static message or include variables in your message by mapping the details from above. These variables will be dynamic and change according to the data entered in the Excel sheet.

Compose a Message by mapping the details from the step above, and click on ‘Save & Send Test Request’.

The moment you click on Save & Send Test Request, a message containing the data will be sent to the group of your choice.

Our automation is complete. We have successfully integrated MS Excel with Google Chat. Now each time you enter the data in MS Excel, a message containing the same data will be shared with your team members on Google Chat.

You can copy this entire workflow by clicking this link.

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