Let us look at how you can integrate Google Sheets with Google Chat and automatically share Google Sheets spreadsheet data with your team members on Google Chat.
This automation requires a one-time setup, for which we will use Pabbly Connect.
We will first link Google Sheets with Pabbly Connect to capture the data, then link Pabbly Connect with Google Chat and share the data with team members on Google Chat.
Steps to Automatically Share Google Sheets Data Via Google Chat
1. Sign In / Sign Up to Pabbly Connect and Create a Workflow
2. Establish a Connection between Google Sheets and Pabbly Connect
3. Setup Google Hangouts Chat as the Action App to Send Messages
Step 1:- Sign In / Sign Up to Pabbly Connect and Create a Workflow
A. Sign In / Sign Up
To begin this process, visit Pabbly Connect and create your account by clicking on the ‘Sign Up Free’ button. You can also click on Sign In if you already have an account.
Click on the Pabbly Connect ‘Access Now’ button
B. Create Workflow
To create a new workflow, click the ‘Create Workflow’ button.
Name your workflow, and click on ‘Create’.
Step 2:- Establish a Connection between Google Sheets and Pabbly Connect
We will now look at the steps through which we will establish a link between Google Sheets and Pabbly Connect. This will help us to fetch the data from Google Sheets.
A. Trigger App
Trigger allows us to choose the application that will receive the data for Pabbly Connect. In our case, it would be Google Sheets.
Choose ‘Google Sheets’ as the Trigger App and select ‘New or Updated Spreadsheet Row’ as a Trigger Event.
B. Webhook URL
A new Webhook URL will get generated. You will use this Webhook URL to create a connection with your Google Sheets account. Copy the Webhook URL.
As soon as you Copy the Webhook URL, Pabbly Connect will start looking to capture data from Google Sheets, as indicated by the rotating Waiting For Webhook Response button.
C. Connect Google Sheets Account
To connect with your Google Sheets account, open the sheet where you want to enter the data, click on Extensions > Add-ons > Get add-ons, and search for ‘Pabbly Connect Webhook’.
Install the Pabbly Connect Webhook extension.
After installing the add-on, again click on Extension > Pabbly Connect Webhooks > Initial Setup.
Paste the Webhook URL that we copied earlier, and in the Trigger Column, mention the name of the last column in which the data is available, and click on ‘Send Test’.
Now that the data is sent successfully – click on ‘Submit’.
Now, click on Extension > Pabbly Connect Webhooks > ‘Send On Event’ – This will ensure that your Google Sheets data will automatically be captured by Pabbly Connect.
Switch back to Pabbly Connect, expand Response Received, and the data you entered must be visible, thus confirming our established connection.
We have established a link between Google Sheets and Pabbly Connect. Pabbly Connect will now automatically capture the data entered in Google Sheets.
Step 3:- Setup Google Hangouts Chat as the Action App to Send Messages
Action allows us to choose the application that will get executed by the workflow trigger.
Since we want to share the captured data with team members on Google Chats – it will be our Action App.
A. Action App
Choose ‘Google Hangouts Chat’ as the Action App, select ‘Create Message’ as an Action Event, and click on ‘Connect’.
B. Chat Webhook URL
To find your Chat Webhook URL, go to your Google Hangouts account, select the Group where you want to send the message, and click on ‘Manage Webhooks’.
You will be prompted to name your Webhook, give a Name to your Webhook, and click on ‘Save’.
Copy the Webhook URL and paste it into its given field.
C. Compose a Message
You can write a static message or include variables in your message by mapping the details from above. These variables will be dynamic and change according to the data entered in Google Sheets.
Compose a Message by mapping the details from the step above, and click on ‘Save & Send Test Request’.
The moment you click on Save & Send Test Request, a message containing the data will be sent to the space of your choice.
Our automation is complete. We have successfully integrated Google Sheets with Google Chat. Now each time you enter the data in a new row of your Google Sheets spreadsheet, a message containing the same data will be shared with your team members on Google Chat.
You can copy this entire workflow by clicking this link.
Sign Up for a free Pabbly Connect account, and start automating your business
Subscribe to our Youtube Channel for more such automation
For any other queries, visit our forum