Let us explore how you can integrate Google Calendar with Outlook – following which, your Google Calendar account will be synced with Outlook calendar, and each new event added to your Google Calendar will automatically be added to your Outlook calendar as well.
This automation requires a one-time setup for which we will use Pabbly Connect.
We will first link Google Calendar with Pabbly Connect to capture the event details, then link Pabbly Connect with Outlook and add the captured event to the Outlook calendar.
Steps to Automatically Add Google Calendar Events to Outlook
1. Sign In / Sign Up to Pabbly Connect and Create a Workflow
2. Establish a Connection between Google Calendar and Pabbly Connect
3. Setup Microsoft Office 365 as the Action App
Step 1:- Sign In / Sign Up to Pabbly Connect and Create a Workflow
A. Sign In / Sign Up
To begin this process, visit Pabbly Connect and create your account by clicking on the ‘Sign Up Free’ button. You can also click on Sign In if you already have an account.
Click on the Pabbly Connect ‘Access Now’ button
B. Create Workflow
To create a new workflow, click the ‘Create Workflow’ button.
Name your workflow, and click on ‘Create’.
Step 2:- Establish a Connection between Google Calendar and Pabbly Connect
We will now look at the steps through which we will establish a link between Google Calendar and Pabbly Connect – This will help us to fetch the newly created events from Google Calendar.
A. Trigger App
Trigger allows us to choose the application that will receive the data for Pabbly Connect. In our case, it would be Google Calendar.
Choose ‘Google Calendar’ as the Trigger App, select ‘New Event’ as an Action Event, and click on ‘Connect’.
B. Connect Google Calendar Account
To connect with your Google Calendar account, select ‘Add New Connection’, and click on ‘Connect With Google Calendar’. Also, grant the authorization.
Select the Calendar whose events you want to capture, and click on ‘Save & Send Test Request’.
The moment you click on Save & Send Test Request, Pabbly Connect will capture the details of the newly created events.
Step 3:- Setup Microsoft Office 365 as the Action App
Action allows us to choose the application that will get executed by the workflow trigger.
We essentially want to send emails to sync Google Calendar with Outlook, which comes under the umbrella of Microsoft Office 365. Therefore, Microsoft Office 365 will be our Action App.
A. Action App
Choose ‘Microsoft Office 365’ as your Action App, select ‘Create Event in Calendar’ as an Action Event, and click on ‘Connect’.
B. Connect Microsoft Office 365 Account
To connect with your Microsoft Office 365 Account, select ‘Add New Connection’ and click on ‘Connect with Microsoft Office 365’. Also, grant the authorization.
Select the Calendar where you want to add the event.
C. Map Necessary Fields
Now that you have connected your Office 365 account, all you need is to map the necessary details from the step above. Mapping ensures our data remains dynamic and changes as per the received responses.
Similarly, map the other fields, leaving the unnecessary ones empty and click on ‘Save & Send Test Request’.
The moment you click on Save & Send Test Request, an event will automatically be added to your Outlook calendar.
Our automation is complete. We have successfully integrated Google Calendar with Outlook. Each time you add a new event to Google Calendar, it will automatically be added to your Outlook calendar.
You can copy this entire workflow by clicking this link.
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