Let us explore how you can integrate Google Sheets with OpenAI and Outlook. Following this integration, you will be able to automatically generate articles using Google Sheets and OpenAI, save those articles in Google Docs, and share them with anyone via Outlook.
This automation requires a one-time setup, for which we will use Pabbly Connect.
We will first link Google Sheets with Pabbly Connect to capture the topic for your article, then link Pabbly Connect with OpenAI to generate an article, link Pabbly Connect with Google Docs to save that article, and lastly, share that article over Outlook.
Steps to Auto-Generate Articles Using OpenAI and Share Via Outlook
1. Sign In / Sign Up to Pabbly Connect and Create a Workflow
2. Establish a Connection between Google Sheets and Pabbly Connect
3. Setup OpenAI as the Action App to Generate Articles
4. Setup Google Docs as the Action App to Create Documents
5. Setup Google Docs as the Action App to Save the Article
6. Make the File Publicly Accessible
7. Setup Google Sheets as the Action App to Capture Email Addresses
8. Add an Iterator to the Workflow to Organise Data
9. Setup Microsoft Office 365 as the Action App to Send Emails
Step 1:- Sign In / Sign Up to Pabbly Connect and Create a Workflow
A. Sign In / Sign Up
To begin this process, visit Pabbly Connect and create your account by clicking on the ‘Sign Up Free’ button. You can also click on Sign In if you already have an account.
Click on the Pabbly Connect ‘Access Now’ button
B. Create Workflow
To create a new workflow, click the ‘Create Workflow’ button.
Name your workflow, and click on ‘Create’.
Step 2:- Establish a Connection between Google Sheets and Pabbly Connect
We will now look at the steps through which we will establish a link between Google Sheets and Pabbly Connect. This will help us to fetch the data from Google Sheets.
A. Trigger App
Trigger allows us to choose the application that will receive the data for Pabbly Connect. In our case, it would be Google Sheets.
Choose ‘Google Sheets’ as the Trigger App and select ‘New or Updated Spreadsheet Row’ as a Trigger Event.
B. Webhook URL
A new Webhook URL will get generated. You will use this Webhook URL to create a connection with your Google Sheets account. Copy the Webhook URL.
As soon as you Copy the Webhook URL, Pabbly Connect will start looking to capture data from Google Sheets, as indicated by the rotating Waiting For Webhook Response button.
C. Connect Google Sheets Account
To connect with your Google Sheets account, open the sheet where you want to enter the data, click on Extensions > Add-ons > Get add-ons, and search for ‘Pabbly Connect Webhook’.
Install the Pabbly Connect Webhook extension.
After installing the add-on, again click on Extension > Pabbly Connect Webhooks > Initial Setup.
Paste the Webhook URL that we copied earlier, and in the Trigger Column, mention the name of the last column in which the data is available, and click on ‘Send Test’.
Now that the data is sent successfully – click on ‘Submit’.
Switch back to Pabbly Connect, expand Response Received, and the data you entered must be visible, thus confirming our established connection.
Step 3:- Setup OpenAI as the Action App to Generate Articles
Action allows us to choose the application that will get executed by the workflow trigger.
Since we want to generate articles on the captured topics using OpenAI – it will be our Action App.
A. Action App
Choose ‘OpenAI’ as the Action App, select ‘Generate Content’ as an Action Event, and click on ‘Connect’.
B. Connect OpenAI Account
To connect with your OpenAI account, select ‘Add New Connection’. You will be prompted to enter your API Token. Find your API Token by clicking on the ‘OpenAI API Keys page’ button.
Generate and copy your API Token, paste it into its given field, and click on ‘Save & Send Test Request’.
Select the AI Model you want to use for generating the article.
C. Enter / Map the Necessary Fields
Now that you have connected your OpenAI account, all you need is to map the necessary details from the step above. Mapping ensures our data remains dynamic and changes as per the received responses.
Compose a Prompt by mapping the details from the step above.
Similarly, select/enter other fields, leaving the unnecessary ones empty, and click on ‘Save & Send Test Request’.
As soon as you click on Save & Send Test Request, an article will automatically be generated using OpenAI.
Step 4:- Setup Google Docs as the Action App to Create Documents
Now that we have generated the article, we will now set up Google Docs as our Action App to create a new blank document to save the article.
Add another Action step to your workflow by clicking the ‘+’ button.
Choose ‘Google Docs’ as your Action App, select ‘Create a Blank Document’ as an Action Event, and click on ‘Connect’.
B. Connect Google Docs Account
To connect with your Google Docs account, select ‘Add New Connection’ and click on ‘Connect With Google Docs’. Also, grant the authorization.
Map the Document Name from the step above, and click on ‘Save & Send Test Request’.
Doing this will create a blank document in your Google Docs account, where you can save the article.
Step 5:- Setup Google Docs as the Action App to Save the Article
Since we have already created a blank document to store the article, we will now set up Google Docs as the Action App to save the article in that blank document.
Add another Action step to your workflow by clicking the ‘+’ button.
A. Action App
Choose ‘Google Docs’ as the Action App, select ‘Append a Paragraph to a Document’ as an Action Event, and click on ‘Connect’.
B. Establish Connection
Since we are already connected to the Google Docs account, all we need is to ‘Select Existing Connection’ and click on ‘Save’.
C. Map Necessary Fields
Toggle on the ‘Map’ button, and map the Document ID from the step above.
Similarly, map the Inserted Text, and click on ‘Save & Send Test Request’.
The moment you click on Save & Send Test Request, the article will be automatically saved in your Google Docs document.
Step 6:- Make the File Publicly Accessible
To share the document via Outlook, we first have to make it publicly accessible.
A. Action App
Choose ‘Google Drive’ as your Action App, select ‘Share the File with Anyone’ as an Action Event, and click on ‘Connect’.
B. Establish Connection
Since we are already connected to the Google Drive account, all we need is to ‘Select Existing Connection’ and click on ‘Save’.
In the File ID field, switch on the ‘Map’ toggle, clear the field, map the ID from the step above, and click on ‘Save & Send Test Request’.
Step 7:- Setup Google Sheets as the Action App to Capture Email Addresses
We essentially want to capture the email addresses stored in Google Sheets. Thus, Google Sheets will be our Action App.
Add another Action Step to your workflow by clicking the ‘+’ button.
A. Action App
Choose ‘Google Sheets’ as the Action App, select ‘Get Row(s)’ as an Action Event, and click on ‘Connect’.
B. Connect Google Sheets Account
To connect with your Google Sheets account, select ‘Add New Connection’, and click on ‘Connect With Google Sheets’. Also, grant the authorization.
Select the Spreadsheet and Sheet from where you want to capture the data.
Enter the Range for your data, toggle off Simple Response, and click on ‘Save & Send Test Request’.
Note: To keep the data dynamic we haven’t set an end-row limit to our range.
Expand Response Received, and the data you entered must be visible, thus confirming our established connection.
Step 8:- Add an Iterator to the Workflow to Organise Data
The data we captured from Google Sheets is unorganized – To organize and separate the data by row, we will use Iterator by Pabbly.
Add another Action Step to your workflow by clicking the ‘+’ button.
Choose ‘Iterator by Pabbly’ as the Action App, and click on ‘Save & Send Test Request’.
The data is now arranged in proper row format, and we can use it to send emails.
Step 9:- Setup Microsoft Office 365 as the Action App to Send Emails
We essentially want to send emails containing a link to the article through Outlook, which comes under the umbrella of Microsoft Office 365. Therefore, Microsoft Office 365 will be our Action App.
Add another Action Step to your workflow by clicking the ‘+’ button.
A. Action App
Choose ‘Microsoft Office 365’ as your Action App, select ‘Send Mail’ as an Action Event, and click on ‘Connect’.
B. Connect Microsoft Office 365 Account
To connect with your Microsoft Office 365 Account, select ‘Add New Connection’ and click on ‘Connect with Microsoft Office 365’. Also, grant the authorization.
C. Map Necessary Fields
Enter/Map the Subject of your email, Body Content and Recipient Email Address from the steps above, and click on ‘Save & Send Test Request’.
The moment you click on Save & Send Test Request, an email will be sent to the respondent’s email address.
Our automation is complete. We have successfully integrated Google Sheets with OpenAI, Google Docs, and Outlook. Now, each time you enter a new topic in your Google Sheets spreadsheet, an article on the same topic will be generated using OpenAI, saved in a Google Docs document, and shared via Outlook.
You can copy this entire workflow by clicking this link.
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