Let us explore how you can integrate Airtable with Gmail and automatically send emails to users upon entering their data in a new row of your Airtable table.
This automation requires a one-time setup, for which we will use Pabbly Connect.
We will first link Airtable with Pabbly Connect to capture the data, then link Pabbly Connect with Gmail and send an email using the captured data.
Steps to Automatically Send Emails Via Gmail Using Airtable Data
1. Sign In / Sign Up to Pabbly Connect and Create a Workflow
2. Establish a Connection between Airtable and Pabbly Connect
3. Setup Gmail as the Action App to Send Email
Step 1:- Sign In / Sign Up to Pabbly Connect and Create a Workflow
A. Sign In / Sign Up
To begin this process, visit Pabbly Connect and create your account by clicking on the ‘Sign Up Free’ button. You can also click on Sign In if you already have an account.
Click on the Pabbly Connect ‘Access Now’ button
B. Create Workflow
To create a new workflow, click the ‘Create Workflow’ button.
Name your workflow, and click on ‘Create’.
Step 2:- Establish a Connection between Airtable and Pabbly Connect
We will now look at the steps through which we will establish a link between Airtable and Pabbly Connect. This will help us to fetch the data from Airtable.
A. Trigger App
Trigger allows us to choose the application that will receive the data for Pabbly Connect. In our case, it would be Airtable.
Choose ‘Airtable’ as the Trigger App, select ‘New Record’ as an Action Event, and click on ‘Connect’.
B. Connect Airtable Account
To connect with your Airtable account, select ‘Add New Connection’. To find your API Token, click on ‘Account’.
Copy the API Token, paste it into its given field and click on ‘Save’.
Select the Base and Table from where you want to capture the data.
Select the Trigger Field as ‘Created’ and click on ‘Save & Send Test Request’.
We have established a link between Airtable and Pabbly Connect. Pabbly Connect will now automatically capture the data entered in Airtable.
Step 3:- Setup Gmail as the Action App to Send Email
Action allows us to choose the application that will get executed by the workflow trigger.
We essentially want to use the data captured from Airtable to send emails through Gmail. Thus, Gmail will be our Action App.
A. Action App
Choose ‘Gmail’ as the Action App, select ‘Send Email’ as an Action Event, and click on ‘Connect’.
B. Connect Gmail Account
To connect your Gmail account, select ‘Add New Connection’, and click on ‘Connect With Gmail’. Also, grant the authorization. This account will be used for sending emails.
C. Map the Necessary Fields
Now that you have connected your Gmail account, all you need is to map the necessary details from the step above. Mapping ensures our data remains dynamic and changes as per the received responses.
Map the Recipient Email Address from above.
Enter the Subject of your email. If you wish, you can also add a Sender Name.
Compose an Email by mapping the details from the step above.
Attach a file if you have any, and click on ‘Save & Send Test Request’
The moment you click on Save & Send Test Request, an email will be sent to the user’s email address.
Our automation is complete. We have successfully integrated Airtable with Gmail. Now the users whose data you enter in Airtable will automatically receive an email at their email address.
You can copy this entire workflow by clicking this link.
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